Committee Position Descriptions - Warragul Little Athletics Centre

COMMITTEE POSITION DESCRIPTIONS

All positions

Coordination of a team of volunteers during the events
Gain a thorough understanding of the centre’s Constitution and the duties of the Office Bearers
Be well informed of the centre’s activities and able to provide oversight
Chair Committee Meetings and the AGM
Signatory on the centre bank account
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Gain a thorough understanding of the centre’s Constitution and the duties of the Office Bearers
Be well informed of the Centre’s activities and able to provide oversight
Run Committee Meetings when President is not in attendance
Step in to the President role as required
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Secretary
Gain a thorough understanding of the centre’s Constitution and the duties of the Office Bearers
Be well informed of the Centre’s activities and able to provide oversight
Committee meetings. Email agenda out to all committee members prior to meetings. Take minutes and distribute.
Monitor emails and forward as required
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program)

Gain a thorough understanding of the centre’s Constitution and the duties of the Office Bearers
Organise annual accounts for the Independent Audit yearly. The club financial year runs from January 1st to December the 31st
Prepare financial reports to present at Committee Meetings and the AGM
Ensure that all financial transactions are recorded in the club accounts. Upload all financial documents to the club Google Drive
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Be familiar with the Gameday online systems before the commencement of the season
Manage all aspects regarding Trial and New registrations
Forward a Welcome Letter via email to all trial and new families
View the Birth Certificate of all new athletes prior to making them active in the system
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Update website each season, including season dates, new committee members, new centre records and new championship day records, any alterations to the program, photos etc
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Maintain the centres Social Media presence via Facebook and Instagram
Ensure all information is up to date and updated as required
A strong understanding of social media
Understanding how to create graphics, photos and video for online communication
Thorough knowledge of what is going on within the club and Little Aths Vic
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of the season and competition program)

Familiarize self with the use of the starter gun
Familiarize self with correct starting techniques, eg communication with athletes and the events table
Have completed club training prior to commencement
Perform starts on the straight and circular
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of the season and competition program)

Event day set-up – timing gates and laptop, Troubleshooting, Shutdown / pack-up
Capture all track results in RaceHQ
Computer literate and able to understand the Timing Solutions software and hardware requirements
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program)

Enter all field event weekly results into ResulsHQ
Communicate any issues or discrepancies with the President
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Computer literate and able to understand the Timing Solutions software and hardware requirements
Set weekly meets in RaceHQ and ResultsHQ
Print weekly field event sheets
Set Up Multi Event Day and Championship Day
Approve centre records and inform the committee.
Allocate points and personal bests for performance in accordance with WLAC award schemes and update records for the award
Order medallions and trophies as required

Monitor uniform stock and order in advance. Inform Committee prior to ordering
Forward all invoices through to the Treasurer
Have uniform on offer for sale each meet morning from 8am-9am
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Provide 100 point check to the Bendigo Bank to receive the club debit card. Only used to purchase items required for the canteen. All invoices to be sent through to the Treasurer via the WhatsApp group
Monitor stock and purchase as required
Charge IPADS prior to event days
Set up IPADS and Zeller (EFT) on meet days

The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Equipment officer/purchasing
Monitor equipment and inform Secretary of the required items
Forward invoices to the Treasurer
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program)

Groundskeeper. Mark out the track prior to the commencement of the new season. Repeat over the season as required

The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program).

Attend Committee Meetings and help out at weekly meets
The estimated additional time commitment to the above is 1 to 3 hours per week (depending on the stage of season and competition program)